The part that stops a truck for three days is usually one nobody ordered.
Workshop delay is rarely about labour. It is about a component discovered missing once the vehicle is already on the ramp. GoFleexo holds the parts catalogue, the stock position and the approval chain in the same system as the job card.
Know what you hold, where it is, and what it cost.
A parts store without a system is a room where money sits until it is written off. GoFleexo tracks the catalogue, the stock position at every location and the valuation the finance team needs.
Parts master data
Part code, description, category, unit of measure, supplier, standard cost and last purchase price, with barcode or QR tagging for scanning.
- Full parts catalogue
- Barcode and QR tagging
- Active and obsolete lifecycle
Multi-location stock
Stock levels by central warehouse, regional depot and workshop, with minimum and maximum thresholds set per location.
- Stock by location
- Minimum and maximum levels
- Defective stock auto-blocked
Issue and consumption
Parts issued against a job card and a vehicle, so consumption attaches to the asset that used it and unused parts are returned to stock properly.
- Issued against job cards
- Usage per vehicle
- Return of unused parts
Requisition and approval
Workshop staff raise requests, approval routes by value, and the system checks stock before anyone approves anything.
- Multi-level approval
- Automatic stock check
- Partial fulfilment supported
Procurement triggers
Minimum stock generates a purchase requisition automatically, with supplier lead time and delivery accuracy tracked against it.
- Auto purchase requisition
- Supplier performance tracking
- Emergency direct purchase
Costing and valuation
FIFO, LIFO or weighted average, cost of parts consumed per vehicle, and inventory valuation reporting for finance.
- FIFO, LIFO, weighted average
- Cost of parts per vehicle
- Inventory valuation reports
A job card is a contract with the vehicle.
Preventive work, breakdown repair and warranty claims all pass through the same workshop, and all of them need to leave a record that survives the mechanic moving on.
Job cards
Approved requisitions raise a job card automatically, linking the service performed and the parts consumed to the vehicle's permanent history.
- Auto-generated from requisition
- Parts and labour attached
- Written to service history
Warranty management
Warranty held for vehicles and for critical components — batteries, tyres, tracking units — with claims tracked to resolution against the supplier.
- Vehicle and part warranty
- Claim tracking with suppliers
- Defective part returns
Recall handling
OEM recall notices recorded against the affected assets and tracked until each one has been through the workshop.
- OEM recall register
- Affected vehicle identification
- Recall service tracking
Service provider SLA
External workshops and vendors held in a directory with their service level terms, and rated on what they actually delivered.
- Vendor and workshop directory
- SLA tracking
- Service quality ratings
Resolution time
Mean time to repair measured per vehicle, per fault type and per workshop, so the slow parts of the process are visible.
- MTTR by vehicle and fault
- Downtime per job
- Workshop comparison
Stock transfer
Move parts between the central warehouse and branch depots with an approval step and transit visibility until receipt.
- Inter-depot transfer
- Transit inventory tracking
- Approval workflow
One record, not a stack of systems.
This module shares the same data model as the rest of the platform, so a weighbridge reading, a job card and a customer invoice all belong to the same traceable chain rather than three disconnected tools.
See this running against your own fleet.
Tell us your fleet size, device types and the process costing you most. We will map the modules that address it and propose a phased rollout.