Every consignment documented, weighed and acknowledged.
A commercial transport business runs on paperwork the operator can prove: what was loaded, who signed for it, whether the vehicle was legal, and whether the invoice matches the delivery. GoFleexo issues that record digitally and closes the loop against billing.
Challans go missing. Disputes do not.
A paper challan is the only proof that goods left, arrived and were accepted — and it is the document most likely to be lost, altered or filed in a drawer for six weeks. When a consignee disputes a shortage, the operator without a record pays for it.
Single and multi-challan
Issue one challan per consignment or consolidate several under a single trip, with sub-challans linked to a parent so a multi-drop journey reconciles as one job.
- Auto-generated challan numbers
- Parent and sub-challan linking
- Consolidated multi-drop issuance
Approval before issue
Draft, review, approve, issue — with configurable limits so high-value cargo routes to a second approver before it moves.
- Draft → review → approve → issue
- Role-based approval
- Value-threshold escalation
Digital and printed
Generate a print-ready challan or hand the driver a digital copy on the mobile app, each carrying a QR code for scan verification at the gate.
- PDF and print formats
- QR and barcode verification
- Driver app delivery
Live challan tracking
Every challan is bound to its trip and its GPS feed, so its state — in transit, delivered, acknowledged — is a fact rather than a phone call.
- Challan linked to trip and GPS
- In transit / delivered / acknowledged
- Route deviation alerts
Proof of delivery
The consignee signs on the driver's device. The signature is captured with GPS coordinates, timestamp and a photograph of the goods received.
- Digital consignee signature
- GPS and time stamped
- Photo of goods received
Reconciliation
Challans match against invoices automatically, and shortage, excess or damage is flagged as a mismatch rather than discovered at month end.
- Challan to invoice matching
- Pending vs completed delivery
- Shortage, excess and damage flags
An overloaded truck is a fine, a fracture and a liability.
Overloading destroys suspension, breaks axles, voids insurance and attracts penalties — and it usually happens because nobody checked the number before the vehicle left. GoFleexo holds the legal limit for every asset and validates against it before dispatch.
Capacity master data
Gross vehicle weight, payload capacity, axle load distribution, vehicle class and the legal limit that applies in your jurisdiction, held against each asset.
- GVW and payload capacity
- Axle load distribution
- Region-specific legal limits
Load planning and assignment
The platform suggests the right vehicle for the cargo, splits a load across vehicles when one will not carry it, and allocates by priority — speed, cost or availability.
- Auto-suggest by weight and volume
- Split load across vehicles
- Priority-based allocation
Real-time load monitoring
Weighbridge integration and IoT load sensors capture actual weight, with a driver app fallback where no sensor is fitted.
- Weighbridge integration
- IoT load sensors
- Driver app manual entry
Compliance enforcement
Trip assignment is blocked where the vehicle would exceed its limit, and a compliance certificate is generated per trip for audit and for the authorities.
- Dispatch blocked on overload
- Per-trip compliance certificate
- Retained regulatory record
Utilisation and backhaul
Underloading is as expensive as overloading. GoFleexo flags anything under half-capacity and suggests consolidation or a backhaul load for the return leg.
- Under-50% utilisation alerts
- Multi-consignment consolidation
- Backhaul suggestions
Violation reporting
Overload and axle-imbalance events escalate immediately, and repeat violators surface in a report rather than in an accident.
- Instant manager and driver alert
- Axle imbalance detection
- Repeat violator reporting
One record, not a stack of systems.
This module shares the same data model as the rest of the platform, so a weighbridge reading, a job card and a customer invoice all belong to the same traceable chain rather than three disconnected tools.
See this running against your own fleet.
Tell us your fleet size, device types and the process costing you most. We will map the modules that address it and propose a phased rollout.